4-1-2010 Minutes Summary

The regular city council meeting was called to order by Mayor Schabert at 7:20pm on April 1, 2010 in theCouncil chambers in the Courtland Community Center. All council members were present.

Poehler made a motion to approve the agenda as presented. Kollmann seconded the motion. The motion carried with all in favor.

Kollmann made a motion to approve the written minutes of the regular meeting of the city council held on March 4, 2010. Poehler seconded the motion. The motion carried with all in favor.

The clerk gave the figures for the payroll for March to the councilors to be added to their list of bills for the month.

Poehler made a motion to approve the bills with one deletion of a duplication of the bill for Bolton and Menk for $10, 624.50. Retka seconded the motion. The motion carried with all in favor.

Jonathan Rewitzer approached the council for permission to run a raffle along with the annual dance in August for the Fire Relief Association. He stated that the drawing will be held on Sunday following the Saturday night dance.

Kollmann made a motion to approve gambling for the fire relief association's raffle in August. Retka seconded the motion. The motion carried with all in favor.

Joe Duncan asked the council to approve the resolution to award the contract for the watermain project on Riverview and Mary Lane. Bents made a motion to approve Resolution 10-#104 Bid Acceptance for Riverview/Mary Lane Water-main Improvement Project. Poehler seconded the motion. The motion carried with all in favor.

Joe Duncan, city engineer presented information on the water filtration plant and the need to look ahead to expanding our water capacity and also water storage in the tower for the needs of our city as it continues to grow. He had gone over the specs for the current filtration plant and what would be needed in order to totally update our system. The cost of this project would be $1.3 million or $1.1 million depending on the options that the city would decide to include. He also stated that there is grant money out there but you have to be on the priority list in order to qualify. It would cost the city approximately $600 to get the paper work done and get put on the list. Poehler made a motion to go ahead on the application for drinking water Revolving Fund project priority list. Bents seconded the motion. The motion carried with all in favor.

The city council asked Joe Duncan if he would come over and look over Lagoon Circle and check to see if it is according to the specs for the project. He said that he would set it up with Doug to come over and do a walk through to check that everything is according to the original plans.

Doug Gulden gave a short report on the utility department. He said that they had to pull another grinder pump and that he felt perhaps we need to send out information on the care and upkeep of the grinder pumps.

Schabert gave a short report on the meetings he attended on behalf of the city. He had attended the Nicollet County Commissioners Meeting on behalf of Connecting Nicollet County, Courtland Fire Relief Assn Board Meeting, Region 9, Connecting Nicollet County Board Meeting and Joint powers board meeting. He also stated that he has an electrical meter used for checking and measuring the electrical consumption of household appliances. If anyone is interested in borrowing it, they should contact him.

McCallum informed the council that she will be on vacation in April from the 7th through the 12. She has been working on coming up with a report that will be helpful to the council in making financial deceisions. She asked for the councils preferences.

The auditors suggested that we do a resolution to close the Courtland Plains Project Fund. Poehler made a motion to approve Resolution 10-103 Closing Funds. Kollmann seconded the motion. The motion carried with all in favor.

The city clerk reported on changes for the elections this fall which was addressed at the MCFOA conference which she attended last month. Also she reminded the council that she will be on vacation from April 13th through the 18th. She reminded everyone about the curbside clean upon which she sent out flyers that will be held on May 1st. She asked permission to purchase a small advertisement closer to the date of curbside clean up as a reminder to residents.

Kollmann made a motion to approve the annual renewal of the 3.2 malt liquor licenses for the Courtland Recreation Association for the community center and the ball park. Poehler seconded the motion. The motion carried with all in favor.

Retka made a motion to approve the gambling permit for the Sioux Trails Ducks Unlimited for a raffle of a jersey to be held at Swany's Bar. Poehler seconded the motion. The motion carried with all in favor.

The council addressed a complaint about a sink hole in John Rewitzer's yard. The sink hole is thought to be caused by an old septic tank crushed and filled in 12 years ago. The original project is long out of warranty and, since it's on private property, there is nothing the city can do.

Schabert and Poehler gave a report on the fire relief associations annual meeting. They stated that the city is required to make up the short fall in the relief fund. The council decided to wait until later in the year when it has a better idea of the year's finances and possible funding options.

The council had an extensive discussion on building a new building to house some equipment for the fire department. The discussion involved where to put the building and what they should build. It was decided to table the discussion until the next meeting.

Poehler made a motion to adjourn the meeting. Bents seconded the motion. The motion carried with all in favor.

The meeting closed 9:25 pm.

A signed written copy of the minutes is on file in the office of the city clerk.

Respectfully submitted,

Bonnie J. Hubert,City Clerk