3-4-2010 Minutes Summary

The regular city council meeting was called to order by Mayor Schabert at 7:00 on March 4, 2010 in theCouncil chambers in the Courtland Community Center. All council members were present except Sharon Retka.

Poehler made a motion to approve the amended agenda to include civil defense sirens, a report on the annual fire department meeting and PTO for part time employees. Kollmann seconded the motion. The motion carried with all in favor.

Kollmann made a motion to approve the written minutes of the regular meeting of the city council held on February 4, 2010. Poehler seconded the motion. The motion carried with all in favor.

Bents made a motion to approve the draft of the CUP for mining for Kilibarda pending receipt of the application and fee. Kollmann seconded the motion. The motion carried with Bents, Kollmann and Schabert voting in favor of the motion. Poehler abstained from voting.

Poehler made a motion to decline additional insurance on excess liability, open meeting law and petroleum. Bents seconded the motion. The motion carried with all in favor.

Kollmann made a motion not to waive the tort limit as it relates to the policy. Poehler seconded the motion. The motion carried with all in favor.

Bents made a motion to approve the League of Minnesota Cities Insurance Trust through the Community Insurance Agency as our official insurance carrier and to renew our municipality insurance for another year. Poehler seconded the motion. The motion carried with all in favor.

Kyle Meyers of Abdo, Eick & Meyers gave the council the report on the audit of the city books for 2009. He stated that the city is still at 66% of fund balance for next years budget which is an acceptable amount even though the suggested level is at 45-50 % by the states guidelines. Meyers stated that everything was in order. Bents made a motion to accept the 2009 audit report. Kollmann seconded the motion. The motion carried with all in favor.

Poehler made a motion to pay the bills for the month of February 2010. Bents seconded the motion.

The motion carried with all in favor.

Doug Gulden gave a short report on the utility department. He stated that they had no problems in the water department this past month. He also stated that the city should consider closing the Red Shoe road extension for now as it is getting soft on the south end as the ground thaws out. The council agreed that it should be closed temporarily so that it doesn't get a lot of ruts in it before we have a chance to get a hard surface on the road.

Council members discussed the need for an addition to the city garage building or a separate building. Space is needed for the fire department boat, as well as for Old Betsy. Council members appeared to favor a separate building with higher walls and garage door to hold a tandem truck. After hearing that a basic, attached building could start about $12,000, council members figured the cost to be more like $30,000 if they "do it right"--larger and heated. Poehler stated that it's time we have to consider getting a bigger truck and at this time we don't have anywhere to store it.

The council discussed a part-time pro-rata PTO policy for maintenance workers. The PTO will be paid on the percentage of time worked, compared to full time hours (2080 per year). If not used, it will be paid out each year, rather than stockpiled. Poehler made a motion to accept the proposal for pro-rata PTO for part time maintenance personal. Bents seconded the motion. The motion carried with all in favor.

Kollmann made a motion to adjourn. Poehler seconded the motion. The motion carried with all in favor.

The meeting closed at 9:12 pm.

A signed written copy of the minutes is on file in the office of the city clerk.

Respectfully submitted,

Bonnie Hubert

City Clerk