Minute Summary 2-4-2010

The regular city council meeting was called to order by Mayor Schabert at 7:00pm on February 4, 2010 in the Council chambers in the Courtland Community Center. All council members were present.

Poehler made a motion to approve the amended agenda to include minutes to the newspaper and the fire department meeting report. Retka seconded the motion. The motion carried with all in favor.

Retka made a motion to approve the written minutes from the Public Hearing and the regular city council meeting held on January 7, 2010. Poehler seconded the motion. The motion carried with all in favor.

Schabert made a motion to approve Resolution 10-102 Approving Plans and Specifications and Authorizing Advertisement for Bids. Poehler seconded the motion. The motion carried with all in favor.

Poehler made a motion to pay the bills for the month of January. Kollmann seconded the motion.

The motion carried with all in favor.

Schabert gave a report on the rural fire department annual meeting. The fire department is recommending that they charge $500 per call whether residential fire or accidents. Schabert stated that the contract with the city would have to be updated to read that the first $250 would have to be put in the fund for schooling. The agreement is being updated currently and will be brought over shortly to be signed. Poehler also attended the fire department meeting and he said that the city will need to come up with some space to store the fire departments boat and some other equipment because when the new items arrive they won’t have room for everything.

Gulden stated that the street committee is contemplating raising the fee for shoveling snow from sidewalks as the fee that we have now is not high enough to encourage residents to shovel their own sidewalk. It was decided that the council will wait to address this issue in the fall in time to do our annual fee schedule next January.

McCallum gave a short report on the commissions meeting and the discussion on the CUP for Frank Kilibarda. A written copy of the commission minutes was handed out to each of the council members.

The city clerk informed the council that she had been contacted by LJP Enterprises to say that curbside clean-up will be held May 1. She stated that LJP will furnish the clerk with a list of items that can be put out and she will send this list and the dates out with the April utility bills.

The clerk presented the council with a copy of Resolution 10-101 for Offsite Gambling for the Courtland Recreation Association for the fish fry in March. Poehler made a motion to approve Resolution 10-101.

Bents seconded the motion. The motion carried with all in favor.

The issue of PTO time for Doug and Pete was discussed. Bents stated that he thought it should be done on a percentage basis according to how many hours that each of them work. The issue will be tabled until next month so that Bents and the clerk can research it a little further.

Dave Ubel brought in the information that he was asked last month to research about propane tanks. He had a report that he would give the clerk a copy of as to the requirements for having a large tank at the elevator. If the tank is 20,000 gallons the distance from a building is only 50 feet. The clerk will have to contact the elevator and have them bring up a plan as to where the tank will be placed.

The Kilibarda CUP was discussed extensively and it was determined that a public hearing would be required by statute because the old CUP had expired and a new CUP would have to be issued. Kilibarda stated that he is going to rent a large sorting machine to sort the gravel and rocks. The question of dust came up and he said that because the material would be wet and they will not be crushing any rock there should not be much dust associated with this process. Kilibarda stated that this machine only sorts the different size rocks and gravel and is not a crusher. Corey Hulke asked where the east side and west side boundaries would be located. The council asked if Kilibarda would be able to furnish an aerial map with the lines drawn showing the boundaries at the public hearing. Kilibarda stated that the sorter would be on the south side of the pond and the landscaping and reclamation would be done as soon as possible. Portner asked about what roads the trucks would be driving on to haul out the product. Kilibarda stated that none of the product would be hauled on the asphalt roads. Bents made a motion to set a public hearing on the CUP to finish the pond. Kollmann seconded the motion. The motion carried with all in favor.

Poehler made a motion to adjourn the meeting. Retka seconded the motion. The motion carried with all in favor.

The meeting adjourned at 9:10pm.

A signed copy of the minutes is on file in the office of the city clerk.

Respectfully submitted,

Bonnie J. Hubert

City Clerk