12-3-09 Minutes Summary

The annual Truth In Taxation hearing was called to order at 6:45pm by Mayor Schabert. There were no residents in attendance other than the city council. The hearing was closed at 7pm.

Mayor Schabert opened the public hearing for the Conditional Use Permit for Pat Kunereth for signage at 7pm.McCallum asked Kunereth for some specific details on the sign that he is proposing to erect such as size, color, and materials that will be used to make the sign. Kunereth stated that the sign will be very sturdy and it will be approximately 20 feet by 12 feet and approximately 10 feet above the ground.

There were no other residents in attendance for the public hearing. Poehler made a motion to close the public hearing at 7:15pm. Retka seconded the motion. The motion carried with all in favor.

The regular city council meeting was called to order by Mayor Schabert at 7:20 on December 3, 2009 in the Council chambers in the Courtland Community Center. All council members were present.

Poehler made a motion to approve the amended agenda to include the vote on the public hearing for water extension project and Red Shoe Drive. Kollmann seconded the motion. The moton carried with all in favor.

Kollmann made a motion to approve the signage conditional use permit for a 2 year term with maintenance by the owner, lighting by state statute and to place it at own risk as far as MNDOT right-of-way is concerned.

Poehler seconded the motion. The motion carried on a 4-1 vote with Bents voting against the motion.

Bents made a motion to approve the written minutes of the regular meeting held on November 5, 2009. Kollmann seconded the motion. The motion carried with all in favor.

There was extensive discussion on the proposals from LJP Enterprises and Waste Management for the new contract for the garbage hauling for the next five years. Schabert asked McCallum if she had gone over the two proposals and compared them and could give the council her recommendation as to which hauler should be awarded the contract. She stated that she had compared all the different items and she would recommend that the city give the contract to LJP Enterprises.

Poehler made a motion to award the contract for the next five years to LJP Enterprises. Kollmann seconded the motion. The motion carried with all in favor.

Joe Duncan, city engineer passed out a preliminary engineering report for 2010 watermain improvements on Mary Lane and Riverview Drive to all the council members to review. He stated that he had a possible project schedule included and also an engineer’s estimate of cost breakdown. He said that he estimated the cost both with going clear up to the homes and one that just went to the curb stop. He then asked the council how much that the city felt that they should pay of the project out of city funds and then the remainder would be assessed. The council members felt that the cost of the fire hydrants and all related fittings should be the city’s responsibility. The council felt that the city should contribute approximately $50,000 to the project. The council also discussed how they could make it more attractive for each resident to hook-up when the project is done.

Poehler made a motion to accept the Preliminary Engineering Report and call for a Public Improvement Hearing according to the schedule. Schabert seconded the motion. The motion carried with all in favor.

Poehler made a motion to pay the bills for the month of November 2009. Retka seconded the motion. The motion carried with all in favor.

Heather McCallum presented a policy for travel expenses for city personnel to attend meetings or conferences out of town. The discussion was that we should be careful as to how much we spend for this type of thing when the budget is so tight. Retka made a motion to approve the travel policy for city personnel as presented by McCallum.

Schabert seconded the motion. The motion carried with all in favor.

The city clerk asked the council for approval to order a credenza to match the desks in the office to put in the corner behind her desk to put the copier, fax machine and other office items on. Audrey from Kemske said that she had found a credenza that matches the desks and the cost would be approximately $450. Poehler made a motion to purchase the credenza after the first of the year. Retka seconded the motion. The motion carried with all in favor.

The city clerk informed the council that when the city filed the resolution to assess the remaining portion of the revolving loan on the Schlomann property that we assessed $200.00 to much. This can be corrected by doing an amendment to the resolution and submitting it to the county. Poehler made a motion to approve the amendment to the resolution for the Schlomann property. Bents seconded the motion. The motion carried with all in favor.

Bents made a move to approve Resolution #09-118 for our final levy. Poehler seconded the motion. The motion carried with all in favor.

Poehler made a motion to adjourn the meeting. Bents seconded the motion. The motion carried with all in favor.

A signed written copy of the minutes is on file in the office of the city clerk.

Respectfully submitted,

Bonnie J. Hubert

City Clerk