Summary of Minutes 11-5-09

The regular city council meeting was called to order by Mayor Schabert at 7:03pm on November 5, 2009 in the Council chambers in the Courtland Community Center. All council members were present.

Poehler made a motion to approve the amended agenda to include the LMC regional fall meeting and Frank Kilibarda CUP. Poehler seconded the motion. The motion carried with all in favor.

Poehler made a motion to approve the written minutes of the regular meeting held on October 1, 2009. Kollmann seconded the motion. The motion carried with all in favor.

Bents made a motion to adopt the General Public Improvement Bond Resolution 09-117. Retka seconded the motiion. A roll call vote was taken. Kollmann, Schabert, Bents & Retka all voted in favor. Poehler abstained from voting.

Kollmann made a motion to approve the Development Agreement with Alcor Development. Retka seconded the motion. A roll call vote was taken with Kollmann, Schabert Bents & Retka voted in favor. Poehler abstained from voting.

Joe Duncan, city engineer gave a report to the council on the possibility of putting water down the west side of Courtland and along Riverview -Mary Lane. Bolton and Menk will work on numbers to present to the council next month and then the council can determine if they want to go ahead with the project at this time. The council had extensive discussion on how this would be paid for and if assessed how would we assess each property.

Poehler asked Duncan what the engineers recommendation was for this winter as to whether the Red Shoe Drive extension would be open for traffic. Duncan stated that the south end was very wet and soft and that they would not recommend opening it to traffic until the ground is frozen solid. He said that it could be open for the winter and then they would recommend closing it when the ground starts to thaw in the spring until they get the asphalt put on it.

Gulden asked Duncan if he could look into finding the plans for our water plant that Bolton & Menk had drawn up for the original plant and then come out and look over the plant to help us determine what we should do in order to keep up with the growth of the city and its water usage. Duncan stated that he thought he would be able to come in the next couple weeks to look over the water plant and make a recommendation.

Kollmann made a motion to approve payment of the pay estimate #3 for the ALCOR-Red Shoe project. Bents seconded the motion. The motion carried with Kollmann, Retka, Bents and Schabert voting in favor of the issue. Poehler abstained from voting.

Poehler made a motion to approve the bills from October 2009. Retka seconded the motion. The motion carried with all in favor.

Gulden gave a short report on the utility department. He stated that Comcast hit the sewer line at Tom Nash's residence. Doug stated that the reason they went that deep was because they had to go under his driveway and it is on the side of a hill. Gulden stated that they also had to pull a grinder pump this month but they only had to clean it up because it was gummed up with grease. There was nothing broken so they just put it back.

Gulden also stated that they finished shingling the roof of the pump house. He asked about enlarging the door on the city garage to give him more room to be able to store the snowplow truck. The issue of the city taking over Lagoon Circle as a city street is in question because there is a problem with water. One of the residents on the street did not put in a culvert in the right-of-way under their driveway so that the water can flow freely for drainage. These water issues will have to be resolved before the city takes over ownership of the street.

Retka made a motion to send out the letter of request for proposals for the garbage contract for the coming years as the current contract expires December 31, 2009. Schabert seconded the motion. The motion carried with all in favor.

Schabert gave a report from the LMC meetings about the Fire Relief pension investments and the fact that all of the associations lost a lot of money in the market this year. Many cities are finding that they are going to owe the associations a large amount of money but they stated that the cities will be allowed 10 years to bring the pension fund up to the level that it is supposed to be at to support the future pension payments. They stated that cities should be more involved in investment decisions that are made by the association.

McCallum gave a report on her meeting with Frank Kilibarda about the pond and gravel pit. He would like to rent a supertrak screening plant and put it in the pit to sort the gravel into three sizes. His CUP is null and void as of the 31st of December this year. There was extensive discussion on the issue but nothing was resolved at this time. The council directed the administrator to set up a meeting with Kilibarda, the Mayor, Doug Gulden and Ralph Bents to discuss the options before the next council meeting.

McCallum informed the council about the emergency management meetings that she and Schabert attended. Basically the main item that our city would be interested in is the ARMER radio system which is a system of up to 16 channels on the radio so everyone working the emergency would be able to communicate with each other. At this point all the county wants from us is a letter of intent to participate or not to participate. The county would like to apply for a grant. Schabert made a motion to send a letter of interest to go along with the county. Bents seconded the motion. The motion carried with all in favor.

Kollmann made a motion to adjourn the meeting. Retka seconded the motion. The motion carried with all in favor.

A signed written copy of the minutes is on file in the office of the city clerk.

Respectfully submitted,

Bonnie J. Hubert,City Clerk