7-2-09 Minutes Summary

The regular city council meeting was called to order by Mayor Schabert at 7:00pm on July 2, 2009 in the Council chambers in the Courtland Community Center. All council members were present.

Poehler made a motion to approve the amended agenda to include the following items: fire house and Red Shoe Extension project. Bents seconded the motion. The motion carried with all in favor.

Bents made a motion to approve the written minutes of the regular meeting held on June 4 , 2009. Retka seconded the motion. The motion carried with all in favor.

Kollmann made a motion to approve the written minutes of the special council meeting held on June 11, 2009. Poehler seconded the motion. The motion carried with all in favor.

Poehler made a motion to approve the bills from June 2009. Kollmann seconded the motion. The motion carried with all in favor.

Doug Gulden reported that, in addition to some minor wiring at the lift station and replacing the motor in the dehumidifier in the water plant, everything is running smoothly.

Schabert reported that he had attended 12 meetings on behalf of the city. The meetings included the following: several Region meetings, senior talk at senior meeting in Courtland, Joint power in Nicollet, LMC annual conference and others. He stated that he was honored to be asked to service on the nominating committee for new directors for the LMC.

Heather gave her report as the administrator. She stated that she would be going out of the country on vacation from July 13-20. She stated that she had attended the emergency management meeting in St. Peter, and also the joint powers board meeting. She posted the information on the old city computer and printer asking for sealed bids.

The clerk informed the council that she had put the annual water service connection fee on the utility bills when she did the utility bills this month.

Paul and Samantha LeMay approached the council on having their lot on Wishbone Way decertified because they do not qualify for the affordable housing. Paul asked if it were possible for the council to forgive the interest on the $6000. The council stated that they do not have the authority to forgive the interest because that is dictated by the TIF agreement. Paul then asked if it they could pay the $6420.60 by the 15th of August and the council agreed. Poehler made a motion to approve Resolution 09-111 Amending the Boundaries of Tax Increment Financing District No. 1-1. Kollmann seconded the motion. The motion carried with all in favor.

Randall Pederson of Hilltop Truck Wash in New Ulm attended the meeting to ask for permission to erect a temporary sign on Highway 14 to advertise his business. The council agreed to the signage as long as it follows the city ordinance. It was agreed that the fee for the temporary sign application would be $25.00.

Schabert brought to the council's attention some grants that are being offered for new fire halls. It would cost Courtland roughly $2000.00 to get the grant process started by writing the grant and preparing preliminary plans for a hall.

People involved with the grant feel that Courtland would have a good shot at one of the 100 grants to be awarded. After some discussion, council members noted that, if they don't spend the money to submit the grants, they would miss an opportunity for government funding.

A special meeting will be held Monday, July 6. Attending will be a representative of the council, fire department, the grant writer and the plan engineer. They will develop preliminary plans for a new fire hall and determine what information is needed for the grant application.

Heather McCallum reported that the board of the joint powers decided to renew the agreement between the three cities for three additional years for the retention of a shared city administrator and a tri-city council. Bents made a motion to approve Resolution 09-112 For Continuation of Tri-City Joint Powers Agreement. Retka seconded the motion. The motion carried with all in favor.

The Studtmann Trust requested a simple lot division of the 549 Mary Lane parcel. Council members reviewed the property and the division desired and determined that it was not a simple lot division, but needs to be platted. The council instructed McCallum to contact the property owners to explain what they need to do for property division. The council also recommended that the Studtmann's work with the planning and zoning board to accomplish this division. The issue was tabled until the Stuntman's bring in a preliminary plat to be considered.

The dedication of Red Shoe Drive extension was tabled until the next meeting.

The council opened the only bid for the old city computer and printer. The bid was for $25.00 from Bonnie Hubert.

Retka made a motion to accept the bid. Poehler seconded the motion. The motion carried with all in favor.

Retka made a motion to adjourn the meeting. Poehler seconded the motion. The motion carried with all in favor.

The meeting closed at 9:20pm.

A signed written copy of the minutes is on file in the office of the city clerk.

Respectfully submitted,

Bonnie J. Hubert,City Clerk