Summary of Minutes for March 2008
The
regular meeting of the City Council was called to order by Mayor Bob Schabert
in the Courtland Community Center on Thursday, March 6, 2008 at 7:00 pm. All council members were present except Greg
Schwartz.
Poehler made a motion to approve the written agenda as proposed. Schabert seconded the motion. The motion carried with all in favor.
Nielsen made a motion to approve the written minutes of the regular city council meeting held on Thursday, February 7, 2008. Poehler seconded the motion. The motion carried with all in favor.
Poehler
made a motion to approve the February bills as presented. Nielsen seconded the motion. The motion carried with all in favor.
Andrew Splinter of Abdo, Eick and Meyer gave the annual audit report for 2007 to the city council. He said that the firm had done a comparison chart on several different statistics comparing Courtland to the average of all the other cities that their firm audits each year. Poehler asked Splinter for suggestions as to how the city could reduce the number of adjustments that have to be made at the end of the fiscal year. Splinter replied that some of these adjustments are unavoidable and have to be done by the audit firm each year. He suggested that the internal controls should help reduce the number of adjustments. He stated that the city is in good financial condition.
The council discussed retaining Mike Mans of Community Insurance of Nicollet to handle the city’s insurance needs because of the death of Wilmer Studtmann. Mr Studtmann had handled the city’s insurance for many years. The council instructed the clerk to contact Mr. Mans to see if he would be willing to take over our insurance needs for municipal and workman’s compensation insurance.
Boulton gave the first reading of Ordinance 08-101 on the addition to the Liquor ordinance.
Schabert
made a motion to approve the renewal of the gambling license for the Lions Club
by Resolution 08-105. Kollmann seconded
the motion. The motion carried with all
in favor.
Courtland Lions Club
March 6, 2008
Whereas
the city of
Courtland on the sixth day of March, 2008 approves the request from the
Courtland Lions Club to renew their biennial gambling license and permit to
allow them to sell Pull Tabs at the Crow Bar and Grill Located at 316 Main
Street, Courtland, Minnesota. This
resolution is for the period from May 1, 2008 through April 30, 2010.
Whereas the Courtland City Council
requests the annual audit report and lawful gambling monthly summary reports
for funds spent be submitted by the Courtland Lions Club to ensure that the
appropriate percentage of the funds are being spent within the city limits.
Be it resolved that the City Council for the City of Courtland unanimously adopted this resolution on the sixth day of March 2008.
_________________________
Bob
Schabert, Mayor
ATTEST:_______________________
Bonnie
J. Hubert, City Clerk
Poehler
made a motion to approve Resolution 08-102 Authorizing and Documenting Interfund Loan for TIF District No. 1. Nielsen seconded the motion. The motion carried with all in favor.
RESOLUTION 08-102
Authorizing
and Documenting Interfund Loan for TIF District No. 1
WHEREAS, under Resolution 01-110,
the City of Courtland created TIF District No. 1 on the 6th of
September 2001;
WHEREAS, the City of Courtland
issued Tax Increment Revenue Bond, Series 2002, on the 1st of August
2002 to finance eligible improvements in TIF District No. 1;
WHEREAS, bond payments totaling of
$5,938.11 are each due the 1st of February 2008 and the 1st
of August 2008;
WHEREAS, the City has not seen 2007
property valuations and is unsure if TIF District No. 1 will generate TIF
increment sufficient to cover the bond payments due in 2008;
WHEREAS, it has been projected that
TIF District No. 1 will generate future TIF increment sufficient to cover
payment of the bond in full, including this interfund
loan;
WHEREAS, Resolution 01-110
authorizes interfund loans at a rate of 7.010%;
NOW,
THEREFORE, BE IT RESOLVED, that an interfund loan of up to $11,876.22 is hereby authorized at
an annual rate of 7.010% for a term not to exceed the statutory life of TIF
District No. 1.
BE IT FURTHER
RESOLVED,
that this interfund loan is not intended to impair
the rights of the City or to reduce the obligations of the Developer under the
Development Agreement from the 22nd of October 2001.
Approved by
the Courtland City Council this 6th day of March 2008.
Signed:
__________________________________
Bob Schabert, Mayor
Attested:
__________________________________
Bonnie Hubert, City Clerk
Poehler made a motion to approve Resolution 08-103
Certifying Assessments for Hoffman and Schwartz Residences. Kollmann seconded the motion. The motion carried with all in favor.
RESOLUTION 08-103
Certifying Assessments for Hoffman & Schwartz
Residences
WHEREAS, The City of Courtland let
for construction and built a water main from Zimmerman Road to Lagoon Drive in
order to service three houses on Lagoon Drive and the Upper Riverview
development,
WHEREAS, Allen & Patricia
Hoffman signed an agreement waiver of irregularity and appeal, which is on file
with the City of Courtland, on July 23, 2006
WHEREAS, Gregory & Ann Swartz
signed an agreement waiver of irregularity and appeal, which is also on file
with the City of Courtland, on July 23, 2006
AND WHEREAS, the City of Courtland
wishes to asses for the following:
PID #14.794.0040 $2,930.00
PID #14.794.0050 $2,130.00
NOW, THEREFORE, BE IT RESOLVED by the Courtland City
Council, Nicollet County, Minnesota as follows:
1.
That the City Administrator and City Clerk are directed to notify the
Hoffman’s and Schwartz’s that the council will be certifying the water service
lines to the property taxes.
2.
The City Administrator and City Clerk are directed to notify the county
to certify $2,930.00 to the property taxes on Parcel Identification
#14.794.0040 for duration of 5 years with a 5.25% interest rate.
3.
The City Administrator and City Clerk are directed to notify the county
to certify $2,130.00 to the property taxes on Parcel identification
#14.794.0050 for duration of 5 years with a 5.25% interest rate.
The
adoption of the foregoing resolution was duly motioned by Councilmember Poehler
and seconded by Councilmember Kollmann, and after full discussion thereof and
upon a vote being taken thereon, the following council members voted in favor
thereof:
Approved by the Courtland City Council this 6th
day of March 2008.
ATTEST:
____________________ ________________________
Bob
Schabert Bonnie
Hubert
Mayor City
Clerk
Kollmann made a motion to approve Resolution 08-104 Certifying Schlomann Home Loan To Taxes. Poehler seconded the motion. The motion carried with all in favor.
COURTLAND CITY COUNCIL
RESOLUTION 08-104
CERTIFYING SCHLOMANN HOME
LOAN TO TAXES
WHEREAS, on June 30, 1993 the City of Courtland loaned
$11,017.00 to Lori Schlomann for renovations to the
residence at 312 Main Street, Courtland
WHEREAS, the City of Courtland received the following
payments from Lori Schlomann on the loan:
March 12, 2004 $117.00 $11,017.00
December 16,
2004 $200.00 $5,417.00
April 1, 2005 $100.00
Balance $5,600 June
8, 2005 $5,000.00
Total
Received $5,417.00
WHEREAS, as part of the loan, there is no interest
associated with the loan,
WHEREAS, as part of the loan, the remaining balance of the
loan is to be paid back if one of the following were to occur:
1) The homeowner were to pass
away
2) The homeowner were to sell
the property
3) The homeowner were to no
longer to be living at the residence
NOW, THEREFORE, BE IT RESOLVED by the Courtland City
Council, Nicollet County, Minnesota as follows:
4.
That the City Administrator and City Clerk are directed to notify Lori Schlomann that the council will be certifying the balance
of the loan to property taxes.
5.
Lori Schlomann will be able to pay all or
part of the loan off before the end of 2008 in order to not be certified on
taxes.
6.
The City Administrator and City Clerk are directed to notify the county
to certify the balance of the loan which is currently $5,600.00 to the property
taxes on Parcel Identification #R14.681.0570 for duration of 6 years with a 0%
interest rate.
The
adoption of the foregoing resolution was duly motioned by Councilmember
Kollmann and seconded by Councilmember Poehler, and after full discussion
thereof and upon a vote being taken thereon, the following council members
voted in favor thereof:
Approved by the Courtland City Council this 6th
day of March 2008.
ATTEST:
____________________ ________________________
Bob
Schabert Bonnie
Hubert
Mayor City
Clerk
Options
for a new city office building were presented to the city council by Poehler
and Kollmann. They wanted to get the
council opinions as to how they want the building to look. The council agreed that stick building is the
way to go. They asked if there were any
other specifics the council thinks need to be in the building. Kollmann and Poehler will check what county
building codes require, such as if more than one bathroom is required, or if an
accessible unisex bathroom is adequate.
They plan to have plans drawn up for approval by the next council
meeting.
Kollmann made a motion to adjourn the meeting. Nielsen seconded the motion. The motion carried with all in favor.
The meeting was adjourned at 8:50pm.
A
signed written copy of the minutes is on file in the office of the city clerk.
Respectfully
submitted,
Bonnie
J. Hubert
City
Clerk